The Privacy Notice below explains how we use information about you and how we protect your privacy in line with the General Data Protection Regulations (GDPR).
‘The Website’ refers to fpcr.co.uk, and any associated microsites.
How we use your information
This privacy notice tells you what to expect when FPCR collects personal information and how we protect your information gathered via the Website.
Visitors to the website
As a visitor you do not have to submit any personal information in order to use the Website.
We do not make any attempt to find out the identities of those visiting the Website and we will not associate any data gathered with any personally identifying information from any source.
Accuracy and liability
We do not provide any warranty or guarantee to the accuracy of the information on our Website. By using the Website you acknowledge that such information may contain inaccuracies or errors. We exclude liability for any such inaccuracies or errors to the extent permitted by law. Use of any information or materials found on the Website is entirely at your own risk for which we shall not be liable.
A cookie is a small text file which asks permission to be placed on your computer’s hard drive. Once you agree the file is added and the cookie helps analyse web traffic data. We use traffic log, analytics, and social media cookies to identify when and how our Website is being used.
When visiting the Website, information and details of visitor behaviour patterns is collected. Our data collection methods do not identify individual visitors or collect personal data of any kind.
If we do want to collect personally identifiable information through our Website, we will ask your permission and make it clear at the time of the request what we intend to do with it.
Subscriber emails & Mailing Lists
The Website allows visitors to register for updates produced by FPCR. The information provided (visitor’s email address) will not be shared with any external organisations unless required to do so by law. We will however always take note of any duty of confidence we owe to you as part of our decision on whether to disclose or not. We have the right to remove any subscriber from content circulation without warning.
All correspondence from us will contain an option to unsubscribe from further communications. If you are subscribed on one of our mailing lists and wish to be removed, you can unsubscribe from the link that will be on every marketing email we send out.
Security and performance
We have in place reasonable commercial standards of technology and operational security to protect all information provided by visitors via the Website from unauthorised access, disclosure, alteration, or destruction.
People who contact us via social media
If you send us a private or direct message via social media the message will be stored by official social media provider only. We will not share the data with any other organisations.
People who email us
We utilise Transport Layer Security (TLS) to encrypt and protect email traffic where possible between send connectors. All email traffic both inbound and outbound goes through multiple security scans checking for viruses and malicious software. We also use egress switch for sensitive information, which requires the recipient to have verified ownership of the email address.
We may collect data on prospective candidates from Careers events, through the Website, via social media, and through 3rd parties (such as University careers service and recruitment agencies). We will only collect this information with the consent of the job applicant or prospective candidate.
We may collect and process the following data about you:
- Information you provide by filling in forms, or submitting your CV, covering letter (an any other information) via email, the Website, and any other means. CVs may be submitted to us via third parties (such as recruitment agencies), where they have obtained consent to do so.
- This information will include (but is not limited to) your name, address, nationality, employment history and education history.
- We may also request further information to progress an application including but not limited to references and the right to work information.
- If you contact us, we may keep a record of that correspondence.
We use information held about you in the following ways:
- To provide you with information regarding potential job vacancies that you request from us or which we feel may interest you. You may at any time request that we stop sending you such information by logging onto our careers website to update your profile and “Manage Your Email Subscriptions Preferences” to indicate you “no longer wish to receive any future mass emails of any kind”; and
- To notify you about changes to our service.
Your personal data will be used solely by FPCR and will not be disclosed or sold to third parties. We will retain your personal information for a reasonable period or for so long as either you or legislation permits.
People who submit comments via the Consultations section of the Website
We collect the name and email address of each consultee who submits feedback through our Consultations section of the Website. We collect this information to:
- Ensure each consultee is unique; and
- So that responses can be provided to consultees, where appropriate.
By submitting a comments form via the Website, you consent to your name, email address and the comments submitted, being shared with relevant third parties. Relevant third parties are limited to members of the project team, and would typically include the client, PR consultant and other consultants employed by the client in relation to the scheme in question. This information is also retained within a secure database on the Website but is not accessible to people visiting the Website.
Disclosure of your information
We may disclose your personal information in order to comply with any legal obligation, or to protect the rights, property or safety of our clients, others and us.
Access to information
You may request a copy of the information we hold on our site about you subject to the relevant legislative process.
Access to personal information
FPCR tries to be as open as we can be in terms of giving people access to the personal information we’ve processed. Individuals can find out if we hold any personal information by making a ‘subject access request’ via email to us at email@example.com. If we do hold information about you we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible format.
How to contact us
If you have wish to contact us or have further questions regarding data protection, please email us at firstname.lastname@example.org.
Changes to this Privacy Notice
This notice was last revised 24 May 2018. This notice may be updated in future. For the latest version, please see the Website.